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Privacy Policy for GaiaGuild.com

Gaia Guild values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and associated services.

Effective Date: August 1, 2025 | Last Updated: October 4, 2025

Information Collection & Your Rights

Information We Collect

A. Information You Provide Voluntarily

Personal Information: such as your name, email address, organization, or social media handles when you sign up for membership, newsletters, or participate in community programs.

Payment Information: processed securely by our third-party payment processors (we do not store full payment card details).

Content Submissions: including images, comments, and contributions you voluntarily share for events, projects, or forums.

B. Information Collected Automatically

Log and Usage Data: including your IP address, browser type, device information, and access times.

Cookies and Similar Technologies: used to personalize your experience and analyze site traffic (you can manage these through your browser settings).

C. Third-Party Integrations

If you connect with us via affiliated platforms (e.g., GaiaGuild.shop, EduTechTourism.com, or Web3Hemp.com), we may receive limited account or transaction data necessary to maintain continuity across your user experience.

How We Use Your Information

We use the information we collect to:

  • Provide and improve Gaia Guild services, memberships, and user experiences.
  • Facilitate participation in programs, events, and community initiatives.
  • Send updates, newsletters, and relevant communications (with opt-out options).
  • Support educational, regenerative, and digital alliance projects aligned with our mission.
  • Ensure website functionality, security, and compliance with legal obligations.

How We Share Information

We do not sell your personal information. We may share data only in the following cases:

Service Providers: trusted third parties assisting with hosting, analytics, or payment processing under strict confidentiality agreements.

Collaborative Partners: within the Gaia Guild ecosystem (e.g., Honeycomb Hydro LLC, EduTech Tourism LLC, or GaiaXR.com) solely for aligned community or educational purposes.

Legal Requirements: if required by law, subpoena, or to protect the rights and safety of Gaia Guild or its members.

Data Security & Your Rights

Data Security

We implement appropriate technical and organizational measures to protect your data, including encryption, access controls, and secure servers. However, no system is completely immune from security risks, and you acknowledge use at your own discretion.

International Data Transfers

Your data may be processed and stored in locations outside your country, including the United States, Kenya, France, or other regions where Gaia Guild operates. We ensure all transfers comply with relevant international data protection regulations.

Your Rights

Depending on your location, you may have the right to:

  • Access, correct, or delete your personal data.
  • Withdraw consent at any time.
  • Object to or restrict processing.
  • Request data portability.

To exercise your rights, contact us at gaiaguildconsults@gmail.com.

Additional Information

Retention Policy

We retain your information only as long as necessary for the purposes outlined above, or as required by applicable law.

Children's Privacy

Gaia Guild does not knowingly collect personal information from individuals under 16. If you believe a child has provided personal information, please contact us for immediate removal.

Links to Other Websites

Our website may contain links to partner or affiliate sites. We are not responsible for their content or privacy practices.

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices. Updates will be posted on this page with a revised "Last Updated" date.